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  • Breaking News

    L’ONG Plan International Cameroon recrute un Admin Assistant

    L’ONG Plan International Cameroon recrute un Admin Assistant

    Date: 19-Dec-2019
    Location: Maroua, EN, CM
    Company: Plan International
    Position:      01 Administrative Assistant     
    Grade:                      B
    Department & Location   Administration Department, Maroua PU – Maroua Reports to (position):     Administrative Coordinator, Maroua PU.
    Purpose:
    Working in 50 developing countries across Africa, Asia and the Americas, Plan aims to reach as many children as possible, particularly those who are excluded or marginalized with high quality programs that deliver long lasting benefits  by increasing its income, working in partnership with others and operating effectively. Plan is committed to responding to children affected by emergencies in the countries of our operation.
    Given the current humanitarian crisis in the Far-North Region of Cameroon Plan is engaged in providing life-saving humanitarian assistance, protection, education and psychosocial support. Its operations are implemented in key sectors of Protection (Child Protection and SGBV), Education, Food Assistance and Nutrition, Livelihood, WASH and NFIs in coordination with all other humanitarian institutions.
    With new funding from various donors, Plan International will continue in 2020-2021 his response in the region affected, through projects implementation in the sectors above noted. Within the Administration Department, this position is responsible to the effective and efficient administrative support for office related activities towards projects implementation. The post-holder will ensure effective and efficient tasks realization related to the procurement, fleet management, fixed assets management, warehousing, staff travel support and office related activities towards implementation of the Programme Unit’s projects.
    Dimensions of Role:
    • Area of Responsibility –Maroua Program Unit – Based at Maroua or Kousseri
    Typical Responsibilities – Key End Results of Position:
    • Give support for the purchase and supply of goods and materials for the PU as per the Operational Manual (OM),  local procedures and policies to ensure value for money is obtained at all times,
    • Prepares Offers for Bids in accordance with the bidding guidelines and coordinates activities of selection committee,
    • Prepare the Local Purchase Order for the review of the supervisor,
    • Prepare regular requisitions for repairs and maintenance of vehicles, distribution of supplies, equipment and fixed asset as well as other clerical and administrative services such as photo-developing/copying, security services and housekeeping.
    • Ensure the effective management of store to ensure the effective implementation of program activities with no reports or incidents on mismanagement of store,
    • Perform any other duties that may be assigned from time to time to support the attainment of organizational goals.
    Dealing with Problems:
    • Understands administrative requirements as per the OM and other policies and procedures and provides required services  to staff
    • Exhibit a good sense of judgment and responsibility in the performance of duties
    • Works with minimum supervision
    • Refers all final decision making to the supervisor
    Communications and Working Relationships:
    • Keeps and maintain a high contact with contractors, service providers and suppliers for the provision of goods, material, equipments, utilities repairs and maintenance that would ensure Plan receives value for money.
    • Maintains a high contact with all PU staff to receive and process requests for administrative services
    • Maintains medium contact with staff others Program Unit staff to offer support, information, influence and or reasoning with regards to administration related issues.
    Knowledge, Skills, Behaviors, and Experience Required to Achieve Role’s Objectives:
    Qualification and Experience
    • University Degree or Two years University Certificate (e.i BTS- DEUG)
    • Minimum two years experience of purchasing, maintaining inventories and materials
    • Computer skills
    • Ability to use general office equipment such photocopiers, printers etc…
    • Experience working with an international NGO would be an advantage
    • Have knowledge of behavior and people habit of the target area might be an added value.
    Demonstrated behaviors needed by the post-holder to successfully perform the role:
    • Planning and organizing abilities
    • Timeliness and proactive in the discharge of duties
    • Ability to inter-face with staff visitors and partners at all levels
    • Communicates in a manner that inspires confidence and professionalism
    • High sense of judgment and responsibility
    • High safety awareness level of area of operation
    • Good team player
    Skills Specific to the post needed to put knowledge into practice.
    • Good communication and ICT skills
    • Good inter-personal skills
    • Good client/customer relations
    • Good writing and reporting skills
    • Good negotiation skills
    • Strong team player
    • High level of discretion
    • Planning & organizing
    Physical Environment and Demands:
    Travel requirements
    This position requires 30% of travel time within the projects implementation area 30% of the time on office related activities.
    Level of Contact with Children:
    Low contact:     No contact or very low frequency of interaction
    Mid contact:     Occasional interaction with children
    High level:        Frequent interaction with children
    Low contact- the job responsibilities of this position does not require the post holder to have any one-to-one contact with children on a daily basis. There would be occasional contact with children and it is expected that children shall be protected at all times.
    « Nous nous engageons à protéger les enfants et les jeunes »
    « we are committed to keep children and young people safe »

    Location: Maroua
    Type of Role: Admin Assistant
    Reports to: Admin Coordinator
    Grade: B
    Closing Date: 01/01/2020
    Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.
    A range of pre-employment checks will be undertaken in conformity with Plan International’s Safeguarding Children and Young People policy.
    As an international child centred community development organisation, Plan International is fully committed to promoting the realisation of children’s rights including their right to protection from violence and abuse. That means we have particular responsibilities to children that we come into contact with.
    Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. We must not contribute in any way to harming or placing children at risk. 
    Equality, diversity and inclusion is at the very heart of everything that Plan International stands for. Our organisation is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.
    We will provide equality of opportunity and will not tolerate discrimination on any grounds. We foster an organisational culture that embraces and exemplifies our commitment to gender equality, girls’ rights and inclusion while supporting staff to adopt good practice, positive attitudes and principles of gender equality and inclusion.
    Click here to apply.

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